Executive Assistant

JOB SUMMARY
This position helps organize and expedite the Chief Program Officer’s (CPO) workflow by providing administrative services.

GOAL
This job exists to:

• Coordinate and schedule appointments and communication for the CPO.
• Coordinate the planning, resourcing, and follow-up for all Program Leadership Team (PLT) meetings.
• Maintain all materials and documents related to PLT.
• Coordinate the goal-setting and budget planning process for the CPO (PLT).
• Serve as the main point of contact for basic PLT-related communication, both within and outside of the organization.
• Support the planning of marriage conferences as needed.
• Manage the process of the Bi-Annual Staff Engagement and Health Survey.
• Other duties as assigned by the CPO.

RESPONSIBILITIES
1. Coordinate and schedule appointments and communication for the CPO.

• Maintain the CPO’s calendar and task completion priorities from a time management perspective.
• Manage CPO’s schedule, ensuring regular interaction with direct reports.
• Keep presentation materials readily available to CPO, whether printed or digital.
• Ensure CPO’s email is responded to in a timely manner.

2. Coordinate the planning, resourcing, and follow-up for all PLT meetings.

• Schedule meetings.
• Preparing the meeting agenda, minute taking, and follow-up on action items.
• Arrange for the lodging and transport of international staff and guests.
• Coordinate meeting rooms, Zoom sessions, A/V, and catering, when needed.

3. Maintain all materials and documents related to PLT.

• Create Monthly Alliance Report for PLT (and partners) that includes Alliance Report and Continental Updates.

4. Coordinate the annual goal-setting and budget planning process for the CPO (PLT).

• Collect the goals of the various PLT members to assist the CPO in compiling an overall goal-setting.
• Collect the budgets from the PLT members to assist the CPO in compiling an overall budget.

5. Serve as the main point-of-contact for basic PLT-related communication, both within and outside of the organization.

• Represent the CPO in communication – written and verbal with partners, PLT members, and Global Disciples’ staff.
• Collaborate with Alliance Resource Team, as needed.

6. Support the planning of marriages conferences as needed.

• Event and material support for marriage conferences.
• Compile budgets, with input from CPO.

7. Manage the process of the Bi-Annual Staff Engagement and Health Survey.

• Send out the staff survey on behalf of the CPO and track responses, in cooperation with the HR team, to help ensure 100% participation.

8. Other duties as assigned by the CPO.

QUALIFICATIONS

• Must be a committed follower of Jesus Christ and an active member of a Christian church.
• Passion for the mission and work of Global Disciples and alignment with its statement of faith, goals, purposes, and objectives.
• Ability to take initiative in decision-making.
• Capacity for and enjoyment of working independently.
• Adaptable, with a pleasant demeanor and positive interaction with others.
• Well-organized, detail-oriented, and able to keep a variety of projects moving forward.
• Excellent computer skills, including mastery of Microsoft Office Suite & Office 365.
• Some experience in Salesforce is preferred.

REQUIRED: Send a Resume and a Cover Letter which includes a few sentences on your cross-cultural experience as well as your walk with the Lord.

To learn more about Global Disciples, visit:
https://globaldisciples.org/participate/join-our-team/