Are you ready to join and support an amazing, high functioning team? Thaddeus Stevens College of Technology educates Pennsylvania’s economically and socially disadvantaged as well as other qualified students for skilled employment in a diverse, ever-changing workforce and for full effective participation as citizens.

The Executive Assistant works under the direction of the Vice President of Advancement and provides executive support to the Office of Advancement and the Office of Communications/Marketing.  This role organizes and coordinates overall office operations and engages in a variety of special projects to support the Advancement and Marketing/Communications teams. The Executive Assistant must be outgoing and personable, have a keen eye for detail, and enjoy working within a mission and results-driven environment that is community and customer service oriented.  

Candidates should be detail oriented and enjoy supporting a variety of constituents ranging from students, staff and faculty to industry partners, elected officials, donors and alumni.  The environment is fast paced at times and includes elements of unpredictability.  The ideal individual will have the ability to exercise good judgment in a variety of situations, will possess strong written and verbal communication, administrative, and organizational skills, and will have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must have the ability to work independently on projects, from conception to completion, and be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization 

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms 

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Required Knowledge, Skills, and/or Abilities:

• Encourage and contribute to a positive and engaging work environment  
• Analyze situations accurately and adopt an effective course of action. 
• Assemble diverse data and prepare reports. 
• Communicate effectively both orally and in writing. 
• Compose difficult correspondence and reports independently. Coordinate special events. 
• Deal with constant interruptions. 
• Effectively relieves the manager of routine administrative details. 
• Establish and maintain effective working relationships with others. 
• Independently make decisions and solve problems. 
• Interpersonal skills using tact, diplomacy, and courtesy. 
• Interpret and apply campus rules and policies. Interpret local, state, and federal regulations. 
• Maintain composure during stressful and urgent situations.  
• Make arithmetic calculations. 
• Meet schedules and timelines. 
• Operate a computer and business-related software.  
• Operate a variety of standard office equipment. 
• Plan and organize work. 
• Understand and follow oral and written directions.  
• Work independently and confidentially, with discretion. 
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, students,             alumni, external partners, and donors 
• Excellent written and verbal communication skills 
• Demonstrated proactive approaches to problem-solving with strong decision-making capability 
• Emotional maturity 
• Highly resourceful team-player, with the ability to also be extremely effective independently 
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the          highest level of customer/client service and response 
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment 
• Forward looking thinker, who actively seeks opportunities and proposes solutions 

Education and/or Work Experience Requirements: 

• Bachelor's degree preferred 
• Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization 
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing and movement is required. This would require the ability to lift files and file boxes, open filing cabinets, walking, and bending or standing, as necessary.

Environment:
This job operates in a professional office environment and routinely uses standard office equipment such as a computer, phone, and copier. It usually involves an office with many interruptions; often stressful.